POSITION DESCRIPTIONS
1. Executive Committee
1.
President –
Directs the operation of the League through the activities of the committees of
the Board of Directors. With approval of
the board, establishes a plan of action for the board for the year. Develops an agenda for each monthly board
meeting and chairs each monthly meeting.
2.
Vice President
– Assists the president in his/her duties as requested. Serves in place of the president when he/she is unavailable.
3.
Treasurer –
Maintains all financial records of the organization. Works with the finance committee to propose
an annual budget for board approval.
Deposits all income to appropriate accounts and pays all bills to the
organization as approved by the board of directors. Is in charge of coordinating all activities
related to League insurance, including ensuring that policies are updated
annually and that coverage is adequate for the needs of the League.
4.
Secretary –
Records and distributes the minutes for each monthly and special board meeting. Develops correspondence for the league at the
direction of the president. Reserves a
meeting space as needed for each monthly meeting.
2. Finance Committee - Establishes the budget for the upcoming year,
presents budget to Board for approval, revises budget as needed.
3. Fund Raising
1. Donor - Prepares donor solicitation letters for Board President review and approval. Mails donor materials
prior to December 1 of that year. Contacts prospective
businesses for donations from list provided or from new sources. Coordinates with Treasurer on receipt and deposit of donor funds. Coordinates with Publicity
committee to advertise donor program. Reports to Board
monthly.
2. Candy Sales - Conducts research on new candy distributors as
needed. Acts as liaison with candy company representative.
Coordinates with Player Representative to schedule delivery
date of candy for distribution at registration. Coordinates
with Treasurer for payment of candy. Directs the unloading of the candy shipment,
manages handling of candy on hand prior to distribution, and the return of
extra product if necessary.
3. Special Fund Raiser - Develops ideas on the type of fund raiser to
be held. Presents ideas to full Board for approval. Determines the date, time and location of the event.
Coordinates all activities related to the development and execution of the
event. Coordinates with the Publicity committee to advertise
the event. Coordinates with the Treasurer on the disbursal and deposit
of funds related to the event.
4. Concession Stand - Obtains and schedules concession stand managers,
team managers, parent volunteers and other help. Coordinates with Little
League, the Department of Parks and Recreation and the Park Board as needed. Responsible for the inventory and purchasing for the stand.
Responsible for the physical upkeep of the stand while under MGS control.
Coordinates with the Treasurer on the disbursement and deposit of funds related
to the operation of the stand.
4. League Organization
1. Player Representative - Coordinates all registration activities. Sends registration form and information to all previous players.
Coordinates with Publicity committee to advertise registration and distribute
informational flyers to elementary schools. Determines date,
time and location of registration with Board approval. Coordinates with Candy
committee on distribution and payment for candy during registration. Responsible for late
registration. Maintains player database. Provides player and manager information to Chief Commissioner and
others as needed to perform their duties.
2. Chief Commissioner - Enforces policies and rules established by the
Board. Provides list of eligible managers to the Board for
approval. Coordinates in-town player tryouts and
draft. Provides
team rosters to each Junior Miss, Minor and Major Division manager. Organizes manager meetings as needed. Coordinates with the Department of Parks and
Recreation,
3. Assistant Commissioner - Assists the Chief Commissioner as
requested in the performance of his/her duties.
4. Instructional Division Commissioner - Enforces policies and rules
established by the Board related to the Instructional Divisions. Provides list of eligible managers to the Board for approval.
Organizes Instructional Division manager meetings as needed.
Assigns new players to teams. Provides
team rosters to each Instructional Division manager. Prepares season schedule
for the Instructional Divisions in coordination with the Chief Commissioner.
Distributes schedule to Board, Chief Commissioner, Department of Parks and
Recreation, and Instructional division managers. Receives Instructional
Division game protests and serves on the protest committee for issues related
to the Instructional Division. Provides guidance, assistance
and information as needed to all Instructional Division Managers.
5. Chief Umpire - Schedules umpires for all Junior Miss, Minor and
Major Division games. Coordinates the Youth Umpire Program.
Serves on the Protest Committee.
6. All Star Commissioner - Enforces rules, policies and procedures
established by the Board in relation to All-Stars. Coordinates
All-Star selection process with Board and All-Star managers. Coordinates
and supervises All-Star tryouts by establishing the time, date and place as
well as notifying All-Star managers and participants. Coordinates All-Star
scheduling with Chief Commissioner . Chairs all All-Star meetings. Provides
tournament information to All-Star managers and the Executive Board. Is involved in the
presentation to the Board for approval of uniform and equipment purchases.
Coordinates with Publicity, Rules, equipment manager and
Executive Board on All-Star matters. Advises the Board of All-Star fund
raising and coordinates this with the Fund Raising committees. Responsible for coordination with the Treasurer on financial
reports for All-Star teams.
7. Equipment Manager and Assistant - Maintains and distributes all
equipment and articles to all Managers. Establishes a pre-
and post-season inventory for the Board. Recommends
equipment and uniform items for purchase by the Board. Purchases equipment with Board approval. Maintains
control and distribution of keys for the shed and cabinets. Ensures that equipment boxes and first aid kits are stocked and
available for use.
8. Field Maintenance Chief and Assistant - Responsible for all field
maintenance before, during and after the season. Responsible
for upkeep and repair of all field maintenance equipment. Coordinates volunteers to
assist in field preparation. Hires and supervises youth to assist in
field maintenance activities. Readies fields and coordinates volunteer and paid
help for special events.
9. Policy
and Rules Committee - Maintains the
current Board policies and Town Rules. Publishes and distributes policies and
rules approved by the Board to Board members, umpires, managers and parents. Participates in all pre- and post-season managers meetings. Chairs committee to annually review all rules and policies. Presents committee recommendations to the Board for approval.
10. Player/Manager
Development and Training - Researches coaches and players clinics available
in the area. Provides information on same at registration.
With input from managers and players, develops in-house training programs as
approved by the Board for managers, coaches and players. Produces and annually
updates and distributes a training and informational manual for all managers.
11. Publicity
– Contacts all local media (newspapers, radio, cable
TV) as needed to advertise registration, tryouts and special events of the
league as requested by other committees or the board as a whole. Publishes a newsletter to
all MGS households on a regular basis as established by the Board of Directors.
12. Volunteer
Committee – Recruits volunteers at registration to assist in the activities of the
board as needed throughout the year.
Such activities can include telephone duties, assistance at special fund
raisers, assistance at tournaments sponsored by the board, etc. Coordinates with other committees to determine the need for and to
recruit volunteers for specific activities.
13. Historian
– Maintains a written and photographic record of the activities of and
participants in the league. Information
to be maintained can include the rosters of in-town and all star teams, award
recipients for each year, standings and tournament results for in-town and all
star teams, respectively, as well as photographs of teams, games and activities
of the League. Annually produces a video
tape reflecting all levels of in town and all star play for viewing at the
annual awards ceremony as well as for possible sale to participants as a fund
raising effort.
14. Public
Affairs Liaison – At the request and
under the direction of the president, acts as a liaison between the Board of
Directors and other organizations such as NSA, Munster Little League, Munster
Parks and Recreation Department and School Town of Munster officials and
organizations. Coordinates with other
committees as needed to obtain and transmit information as needed to such
outside organizations.
5. Special Events
1. Tournament Committee - In charge of planning all aspects of
tournaments hosted by Munster Girls Softball. Coordinates
with All-Star Commissioner, Chief Commissioner, Publicity, Umpire in Chief,
Tournament Sponsors and the Department of Parks and Recreation.
2. Awards/Banquet Committee - Responsible for ordering Board approved
awards through the equipment manager for the Summer
and Fall Leagues. Obtains information on award winners from
the Chief Commissioner as needed.
Establishes date, time and location of awards
ceremony. Makes all arrangements for awards
presentation, including food, speakers, invitations, programs, publicity, etc.
Reports to the Board as needed.
3. Photography Committee - Responsible for recommending and contacting
a photographer for taking pictures of all in-town and all-star teams. Responsible for coordinating the date, times, and location for the
pictures. Responsible for contacting all managers with
the date and time for their teams. Coordinates
activities on picture day. Distributes finished
photographs to managers for distribution to teams.